icd-10 logo

ICD-10 Delayed

icd-10If you are a SMART customer you need to know.

It was recently announced that the required transition from ICD-9 to ICD-10-CM/PCS (International Classification of Diseases, 10th Edition, Clinical Modification /Procedure Coding System) has been delayed until October 2015.

ICD-10 Coding Basics Medicare Fee-For-Service National Provider Call

Learn while you wait! Signup today for ICD-10 coding basics on Wednesday, June 4, at 1:30-3pm ET. The Medicare Learning Network will host an ICD-10 Coding Basics National Provider Call.

Who does this transition effect?

ICD-10 is code sets that are used to report medical diagnoses and inpatient procedures. This is a requirement that is applicable to every organization that is covered by HIPAA (Health Insurance Portability Accountability Act).  Organizations that are covered by HIPAA include healthcare providers that conduct certain transactions in electronic form. Some of the affected include Behavioral Health Organizations, some government organizations and outpatient substance abuse treatment facilities.

For those for whom DMS-V is applicable, an official announcement has yet to be made about how this postponement might affect the DSM-V change that was scheduled to coincide with the ICD-10 transition, originally scheduled for Oct 1, 2014. SMART will release further information as it is made available.

Change can be good.

This inevitable and required change in code sets will influence the following factors:

  • Restructures reporting of certain diagnoses
  • A single code can convey or represent more information
  • Few codes will be needed to effectively describe a multi-symptom condition
  • More consistent code terminology
  • Covers newly discovered conditions and newly developed treatments

How do you transition?

Now that the transition deadline has been extended 1-year all applicable providers have an opportunity to more thoroughly prepare their plan moving forward. One good place to start is by visiting the AMA (American Medical Association) website for a list of guidelines for getting started and how to move fluidly through the process.


organization for recovery

Welcoming Our New Partner – Organization For Recovery of New Jersey


April 2014, the Software Division is pleased to announce that Organization for Recovery of New Jersey has chosen SMART as their EHR Software vendor for their location in Plainfield, NJ serving  individuals pursuing recovery. They address all life areas, assisting the client in developing their recovery and becoming a more productive members of society. We are very pleased and honored to have Organization For Recovery’s trust and partnership. They selected SMART for our expertise in the field and for the references they received from our customers.>

About Organization for Recovery of New Jersey

organization for recoveryOrganization For Recovery, Inc. was founded in July 1997 as a private, non profit treatment program primarily designed to treat opioid addiction for individuals 18 years and older through medication assisted treatment. Organization For Recovery administers comprehensive, high quality addiction treatment services. They also serve as a community resource preventing, reducing and eliminating harm caused by substance abuse for the surrounding communities.



Welcoming New Partner ASSMCA

ASSMCAApril, 2014 – SMART’s Software Division is pleased to announce that ASSMCA (the government of Puerto Rico, Administración de Servicios de Salud Mental y Contra la Adicción) has chosen the SMART Solution as the preferred EHR vendor. Specifically, they selected SMART for our EHR expertise and quality of customer relations. Altogether, the SMART Solution now operates in their 8 treatment programs around the island. Our EHR will help increase productivity and promote patient recovery for their 8000 patients. 

We are very pleased and honored to have their trust and partnership.


Administración de Servicios de Salud Mental y Contra la Adicción (ASSMCA) established programs to provide a comprehensive system of care at different levels of services which are offered promptly, confidentially, respectfully and efficiently.  They administer mental health and addiction or substance dependence services for prevention, care, mitigation and resolution in order to promote and preserve the health of the people of Puerto Rico.

Their goal is to promote, maintain and restore optimum mental health of the people of Puerto Rico. ASSMCA also strives to ensure that their services are accessible, cost effective and offered in a high quality atmosphere with respect and confidentiality.



SMART Associate raises Autism Awareness

Raising Funds – Autism Awareness

Autism-Awareness-CandiApril 23, 2014 – April is Autism Awareness Month. SMART Management’s Provider Relations Representative Candi Arevalo and her family are participating in The Autism Project Walk. This will be held at Goddard Park on Sunday, April 27th in honor of her wonderful son Tyler. If you would like to make a donation to help her team reach their goal please visit their fundraising page. No donation is too small … every dollar counts!!!

If you or someone you know are interested in participating, the check-in time is at 9:00 am and the walk starts at 10:00 am. However, you don’t have to participate in the walk to enjoy the Family Fun Day. This includes a reptile show, a visit from the URI Rams Football Team, cotton candy, and popcorn, obstacle course, face painting, arts and crafts, a marketplace and much more!

Autism affects a child’s ability to communicate, understand language, play and build relationships. Candi’s son, Tyler was diagnosed with Autism at the age of five. He has struggled over the years with sensory issues, communication, and overall socialization.

Fundraising organizations like The Autism Project and Autism Speaks are there to advocate, teach and support not only children but their families as well.

Candi explained that “Thanks to these organizations, Tyler has progressed enough to be a member of the Unified Special Olympics Basketball Team, a sport he absolutely loves. He has actually become renowned for his famous 3 point shot!! The support that Tyler receives from autism programs has helped him become more independent. It has also allowed him to overcome some of the many challenges of Autism.

Autism-Awareness-logoTyler has been on the honor roll every quarter since middle school! I’m grateful for the strides Tyler has made throughout his life. I attribute much of this to the wonderful programs that fundraising for Autism provides.”

Autism Facts

Did you know that Autism:

  • Now affects 1 in 68 children and 1 in 42 boys
  • Prevalence figures are growing
  • Is the fastest-growing serious developmental disability in the U.S.
  • Costs a family $60,000 a year on average
  • Is nearly five times more likely in boys than girls
  • Has no medical detection or cure for autism

Learn more


Exhibit at NJAMHAA Annual Conference

NJAMHAAThis was SMART Software’s first year exhibiting at the NJAMHAA (New Jersey Association of Mental Health and Addiction Agencies) Annual Conference. This organization is a vital tool for staying on the cutting edge and in-tune with governmental changes, and the behavioral healthcare treatment climate in New Jersey. Michael Carruthers, SMART’s Sales and Implementation Director concurred saying that, “NJAMHAA is proving to be a valuable member organization for SMART. They are an excellent resource for state specific knowledge and resources.”

SMART is built on partnerships. We proudly serve several prominent New Jersey treatment providers including New Horizon Treatment Services, John Brooks Recovery Center, Habit Opco and our newest partner Urban Treatment Associates. This Conference gives us the opportunity to meet with our customers, key state and local peers, and others who provide services to the treatment community. By attending, SMART is able to develop relationships with other members and a better understand of the direction that New Jersey healthcare is taking.

After attending, Robert Kornacki SMART’s Development Director noted that, “This Annual Conference was a great success.  SMART enjoyed meeting several attendees including the team from NJ HITECH and representatives Integrity House.”

Thank you to everyone who visited our booth! And congratulations to Carolann Kane-Cavaiola Deputy Executive Director at Spectrum Health Care winner of our Kindle Fire give-a-way.


NJAMHAA is a community based system made up of members that work within the Behavioral Healthcare and Substance Abuse Treatment field. For six years NJAMHAA has been bringing together a variety of agencies and treatment facilities in an effort to provide this invaluable service to the state of New Jersey and to patients regardless of their financial capabilities. For more information on NJAMHAMM please visit www.njamhaa.org

SMART Raises Funds at Autism Awareness Event

Autism Awareness Month and Run to Stop MS

Autism Awareness Month April 2, 2014 – As a part of SMART Management’s established associate run community awareness efforts, in the Month of April we will be focusing on two separate but equally important causes. These are the Run to Stop MS and the Imagine Walk and Family Fun Day for Autism Awareness Month.

SMART Associates will take part in the 12th annual Imagine Walk and Family Fun Day for Autism on April 27th at Goddard Park in Warwick, RI. This event was established to show support to Rhode Island Families of children with autism. For more details or to sign up visit the Autism Project website.

Then May 3rd Associates will be lacing up their sneakers for the 6th annual Run to Stop MS 5K. The run is at Colt State Park on May 3rd in support of those who are afflicted with Multiple Sclerosis. For more details or to sign up visit the National MS Society website.